P0275  REQUESTS FOR INFORMATION - BOARD OF EDUCATION

BOARD POLICY

The Superintendent, administration, and Board must maintain open lines of communication. The Board and Superintendent agree that the Board has a responsibility and a right to be informed. The Board must decide how much information it expects the Superintendent and/or administration to provide, how the information will be provided, the way it will be provided and the time frame in which it should be provided.

Implemental Procedures:

1.      All individual Board request for reports, analysis, or research generally should be made in writing during a regular or special called Board meeting, or a committee of the whole.

a.       Unless a Board Request Form is completed by an individual Board member, no request for reports, analysis, or research shall be provided by staff.

2.    If an individual Board member’s request will necessitate research and/or significant staff time (more than two hours) to complete, the superintendent shall submit the request to the Board president. The Board president will confer with the requesting Board member.

3.      Once a response has been prepared to any Board request, all Board members shall be offered a copy of the information at the same time.

4.      Board members shall not bypass the superintendent to request reports, analysis or research from staff. While a Board member may on occasion discuss issues with other staff members, it is important each member understand these discussions are brief and shall be limited only to information gathering. In order to achieve equitable access to information, any staff prepared documents will be offered to all Board members.

5.      At the regularly scheduled agenda review, a completion date for each Board request will be established. This completion date will be provided to the requesting Board member. If, for any reason, it is determined that the completion date will not be met, the Board member is to be immediately notified.

Administrative Responsibility: Board of Education

Latest Revision Date:    New Policy July 2002                                                               P0275